Best to do lists for mac

Rather than force you to open the Quick Find modal, Things starts displaying search results when you type anywhere in the app that is not an input. Why not just show people what they need immediately? A pleasure! One has to search to find a piece of functionality that is not available via the keyboard. And when it comes to design, there is one characteristic of Things that got my attention more than any other. That is…. When I first gave Things 3 a look, this is the feature that sold me.

“The best to-do list app” — The Verge.

A long time ago, Things was my first task management tool as a new Mac user, but with the slow development times at Cultured Code and a lack of sync support, I made a move to OmniFocus. For the better part of 5 years, I never gave Things any further consideration. When I first tried Things 3, something clicked for me. I wrote about it in my initial review:. There always needed to be a secondary piece of software required. Things 3 is the first tool that made me think there was a chance I could handle it all in one place.

And indeed, a project in Things feels very much like a blank document rather than a rigid checklist. There is space for notes and reference information that does not feel like a simple free-form text field that is a second-class citizen in the apps UI. Things, as well as many of the apps in this space, do a good job of making it easy to get stuff into it. Using the Quick Entry dialog, you can quickly type a customizable shortcut and enter in a new task. Most task management apps offer this feature, but what I like about Things is, again, the usability.

The best simple list-making app for iPhone, iPad, and Mac

The form includes all the necessary fields, while also including excellent support for using just the keyboard. Even better, with the Things Helper, you can create tasks from a currently selected item in other apps. Using this, Things will include a link back to the original item. Using one master inbox for all your inputs becomes a lot more feasible with this type of functionality. One of the aspects of Things that has always been important is how it structures the tasks that make up your life.

That allows you to structure your projects, tasks, and checklists according to the various roles you play project managers, designers, and accountants, but parents, volunteers, coaches as well. It even gets its own icon! This approach to the foundational structure in Things makes it easy to focus on one area at a time.

Further down the structure, each project is also given a nice visual treatment. Again, this concept of a blank document works well. This allows you to include any background information or reference materials required at the top of the project. From there, you create the tasks required to complete the project. If your project has specific categories of tasks or is broken into segments, Things lets you create headers to add structure to the project itself.

Further, each task can include notes or documentation, and tasks can be recurring or include a checklist. Add it all up, and you get this beautiful document of what needs to be done.

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  • The essential to-do list app for Mac lovers..
  • Can you sync tasks across platforms?.

You can set this view up to sit on the side of your screen as you plug away. Another aspect of Things 3 that I admire is the consideration of how to use time. Yes, you can assign a due date for tasks or projects, but you can also specify a time when you want to work on your tasks but they are not necessarily due. This is how you add items to Today.

Best to-do list apps of for managing tasks for the Mac - CNET

This implementation in Things is very well thought out. If I have a task I want to complete tomorrow, I set that value in the task itself all from the keyboard, mind you. Most other task managers would treat this as an overdue item and give you a glaring read badge. This is a far friendlier way of allowing you to address intention when managing your tasks.

Take the Work out of Workflow

Due dates are still there for when needed. For me, hard due dates are rare, so the more relaxed approach to time in Things is welcome. Most task managers give you the option to use tags. Yet I and believe many other Apple users never seem to get around to using them. Not in the file system, and not in my main applications. However, I really like the way Things handles tags. The basic structure of Things is as mentioned above. You create high-level Areas of Responsibility or high-level projects to Things. From there, areas can include multiple projects and tasks.

In this way, Things operates a lot like folders on your file system. Tags are how you can view tasks across the different areas and projects in your life. You can view any given tag by using the high-level keyboard-based navigation. Simply start typing the name of a tag and then select it from the search modal. The result is a view that looks like a project. Except it can include tasks that are located in different projects, grouped by area.

Table of Contents

Since there is little ability to create custom views in Things more on that below , this ability to view tags allows you the most flexibility. You can even filter your list of tagged tasks by other tags. So meta. Compared to some of the other options, a lot of people will find it too rigid. Whereas a tool like OmniFocus allows you to configure things in a myriad of ways, Things only gives you a minimal set of options.

Nowhere is this more apparent than creating custom views. Where OmniFocus or 2Do allow you to build highly customized and specific views for your tasks, Things has almost no options at all. If you like to focus on one day at a time, the Today view is a good option.

The same is true for viewing an entire area of your life. If you view an area that includes projects and single tasks, you cannot see all the tasks for the entire area. All tasks for a specific project can only be viewed by clicking into the project itself. Apart from the lack of customization which, I should add, some people would see as a positive feature , there are a few other missing features in Things. First, the lack of Markdown support or any other formatting is a bummer.

How much more useful would the notes be if you could add headers, bold or italicize text, or even include file attachments? As well, other apps in this category provide options that some folks will not want to be without:. Last, for hardcore iOS users, the lack of shortcuts on the iPad version of Things 3 was disappointing. The shortcuts are so good on the desktop; it was a shock that there were none available on the iPad when Things 3 launched. That changed in an update in May, but the iPad version still lacks compared to the macOS version compare both. All things considered, these are small items that do not take away enough from Things.

One last item to mention is the different versions of the product. Apple users in are people using more than one device. How does Things shape up on an iPad or iPhone compared to the desktop? But it looks like a winner! I use it to keep track of things I need to do during my day to day task and at university. I also use the sister app on my mac which syncs directly with the iOS app. Definitely recommend it! When outside of your home or office, check on your tasks and events on mobile, tablets, smart watches and even virtual assistants.

Aimed at pushing your productivity to the max, all devices are in real-time sync so you can meet your goals.

Top 10 To-Do Apps for 2018

The essential to-do list app for Mac lovers. Recommended by Apple, Any. Get Started - It's Free! Many of our selections also have extensions for Mozilla Firefox and Google Chrome. And some also work with the Apple Watch, letting you view notifications on your wrist. A checklist app is a replacement for a project-management software such as Microsoft Project, but if you are part of a team that just needs to track tasks, share documents, write notes, and assign to-do items, a task app, such as Remember The Milk or Todoist, comes with collaborative tools for managing team projects and could be a perfect fit for your team.

If you only need to manage your own simple to-do lists and keep a few notes, a free to-do list app, such as the Mac's homegrown Reminders app or Google's Keep app, could be up to the task. But if you are managing a lot of tasks, consider paying for premium features, which can include recurring tasks, subtasks, and tags. A subscription may also include collaboration tools -- such as team scheduling and project-management -- to help you track tasks across a team.

Nearly all of our picks let you manage your tasks and lists via a Web browser -- or a browser extension -- on a Mac.

Download Wunderlist

A few even have Mac apps as well, such as Things from Cultured Code. You want to check your list wherever you are, so our picks are available, of course, for iPhone and iPad, via a website or as a browser extension, in most cases for Android, and and in some cases as MacOS apps -- with everything synced across devices. From Apple Mail -- which lets you create reminders via the Share button -- to Todoist that lets you access your tasks from Gmail and Google Calendar via plug-ins, many of our picks work well with other apps, so you can manage your time in a way that makes sense for you.

Some also come as browser extensions, so you can keep tabs on your items right from Chrome or Firefox. The Any. It's more than a to-do list manager. Evernote can capture your notes, create checklists, track tasks, set reminders, and save websites you want to visit later. The digital notebook synced everything it holds across your iPhone, iPad, and Mac machines. And you can set reminders to keep track of events.

With the free version, you get a monthly upload limit of 60MB and can sync between two devices. The free Google Keep app is a simple way to take notes, keep lists, make drawings, and store voice recordings and images and then access them from anywhere -- on your iPhone and iPad, through Gmail, via Keep's webpage, and with Keep's Chrome extension.

You can also set location-based reminders for your notes, if you want to be notified about something when you arrive at your destination. In , Microsoft acquired the Wunderlist task-manager app and started building its own to-do list based on the ideas found in the popular app. Microsoft's To-Do app, the free successor to Wunderlist, gives you an easy way to track tasks and stay organized.

It even has an importer tool if you want to move your Wunderlist data over to To-Do.