For example, you could create a search to find all the items in the Manager category that are flagged for follow up but not yet completed.
- Create a Custom Search Folder in Outlook.
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This search can be saved as a Smart Folder so that you can use these search criteria later without having to manually re-create the advanced search. Save a search In the upper-right corner of the Outlook window, click in the search box. Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items.
Create a Predefined Search Folder in Outlook
Use the buttons on the Search tab to define your search criteria. To make further refinements, click Advanced and add, remove, or revise specific search criteria. When you're done changing the criteria or scope of the search, on the Search tab, click Save Search. Deleting a Smart Folder does not delete any of the items in the Smart Folder. Find items by doing a basic search in Outlook for Mac. On the Search tab, click Advanced , and then define your search criteria. When you are done changing the criteria or scope of the search, on the Search tab, click Save. Find items in Outlook by doing a basic search.
Filter messages or tasks.
How to Create Smart Folders in Microsoft Outlook for Mac
Categorize an item. The Search tab appears. Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items Use the buttons on the Search tab to define your search criteria. They can save you a huge amount of time and change the way you use your Mac. But getting them set up properly takes a few steps. When you create a Smart Folder, you choose a property or series of properties.
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Selecting This Mac makes the Smart Folder search through every file on your computer. To create the search criteria, click the Plus symbol on the right side of the window:. You might see another set of dropdowns, like Name and matches. The steps below will work with any combination. Clicking Kind displays some search parameters. This is the type of smart search you want to run. Default options are kind file format , last opened date , last modified date , created date , name , and contents.
The choices in the second menu depend on what you choose in the first. You can fine-tune the search by clicking the plus symbol on the right side of the screen and adding more parameters.
Find items by doing a basic search in Outlook for Mac
To save your Smart Folder, hit Save on the right side of the screen. Note that you can save the Smart Folder wherever you want. That will open the Saved Searches folder. Add either your saved searches or the Saved Searches folder to the Finder sidebar to save time. Just head to the Saved Search folder using the Terminal command above or any other method you like , select a Smart Folder, and send it to the Trash. You can change the search criteria for a Smart Folder with just a few clicks.
Open the Smart Folder and click the gear in the menu bar.
Select Show Search Criteria:. When we looked at the search criteria earlier, the final option was Other. There are too many to list here, but you can include attributes like chat services, alpha channels, whether the file has a custom icon, photo exposure time, musical genre, creating organization, and more. You can also use the search bar to find attributes quickly. To use one of these attributes, select it and click OK you can also check the In Menu box to make it display in the dropdown.
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