Prepare your printer: Use the instructions that came with your printer to unpack the printer, install ink or toner, and add paper.
Connect your printer: Connect the USB cable to your Mac. If you see a message prompting you to download new software, make sure to download and install it. Connect the printer, then connect a USB-C cable to a power supply to prolong the battery life of your Mac. Follow the instructions that came with the printer to connect it to the network. After setting up, you can disconnect the cable from your printer and Mac and the printer should remain connected to the Wi-Fi network.
Add the printer to your list of available printers: A dialog appears listing printers on your local network.
How to connect a printer to your Mac
It may take a minute or two for your printer to appear. Select your printer when it appears in the list, then click Add.
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When you add a printer, macOS can usually detect whether the printer has special accessories installed, such as additional paper trays, extra memory, or a duplex unit. The printer must support one of these printing protocols: Some printers connected using these generic protocols may offer limited functionality.
If it uses a special queue, you also need to know the queue name. See the person who manages the printer or server for assistance. Click Add from the printer list, click IP, then enter the printer information, using the following table as a guide. If your printer requires it, enter the queue name for your printer. Enter a descriptive name for the printer for example, Color Laser Printer , so you can identify it in the Printer pop-up menu. You can also try choosing generic printer software from the pop-up menu. If your Mac came with Bluetooth installed, or you are using a USB Bluetooth adapter, you can print wirelessly to a Bluetooth enabled printer.
Pair your Bluetooth printer with your Mac: Select the device you want from the list, then click Pair. If you are prompted on the device, click Accept. Some printers may also require special drivers to use all of the features, such as saddle finishing, duplex printing, collating, etc. Once they are installed, select the correct driver for your printer make and model e. Xerox Workcentre and then proceed. Finally, click Add and the printer will be added to the system. You will be brought back to the Printer menu. Our printing system requires authentication to submit a job.
Because the majority of Macs are stand-alone machines in our environment, and they are not joined to the Active Directory, this means you must authenticate whenever you submit a print job to be printed. If you have not authenticated, when you try to print a job it will be placed on hold and the printer icon will flash in your dock.
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To authenticate, first bring up the print job list on the printer, simply by double clicking on the printer icon in your doc. You should see the list of jobs in the print queue, and likely a line next to the jobs saying On Hold. To authenticate and release the jobs, click on the Resume button. This should bring up a dialog box that allows you to enter your username and password.
Adding a Network Printer on a Mac
The username and password you will enter should be your Gatorlink username, but enter it in the format ad. Then enter your password. If you entered them correctly, the dialog box should disappear and your job should print.
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Adding a Printer using OS X Adding Advanced Button to the Toolbar If the Advanced button does not exist on the tool bar, you will need to add it. Adding the Printer Itself Go ahead and click the Advanced button.